SwiftlyGMS

Compliance & controls

Audit-grade, by default.

Aligned with TIMB and national data-protection rules, a tamper-evident ledger, and two people on every sensitive decision - built into the product, so compliance happens as part of the work.

Audit-grade, not audit-anxious

Compliance is how the book is kept - not a cost bolted on at the end.

SwiftlyGMS aligns with the regulators your business answers to, and keeps regulatory figures in configuration - so when the rules change, the platform doesn't need rebuilding. Compliance happens as part of the work.

Aligned with TIMB.

Built around the regulated stop-order recovery and the returns a tobacco merchant has to file - so what your business owes the regulator comes from the same record you run on.

Data protection, respected.

Built with national data-protection expectations in mind - data-subject requests, consent and retention handled inside the platform, in plain language.

Prove it later.

A tamper-evident ledger records what happened and who did it, traceable and exportable for any examination - every voucher and recovery accounted for.

Regulatory figures in configuration.

The numbers the regulator cares about live in settings, not hard-coded - so a rule change is a configuration, not a rebuild.

Audit trail · recovery posted#RC-4821
GrowerT. Zulu · TIMB 0042918
MethodStop-order · sale proceeds
Posted byA. Sibanda · 14 Jul
Balance after$3,287.00
Signed and traceable - every voucher and recovery is recorded with who did what, and becomes immutable after the season closes.
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In-app guidance translates regulatory obligations into operator language - so smaller teams stay aligned without a specialist in every depot.

Segregation of duties, enforced

Every sensitive decision needs two people. The system makes sure of it.

Approvals route by value and type, and sensitive actions - input reallocation, recoveries, configuration changes - require a second authorised approver. The approver can't be the requester. Configure it all through the interface, no code deploy.

Two people on every sensitive actionApprovals routed by value and typeGranular, fully-audited role permissions

Every financial decision carries a named requester and a named approver.

Input reallocation

$1,250 · awaiting

  1. Requested

    R. Field Officer

  2. 2

    Regional review

    T. Ncube · Regional Manager

  3. 3

    Posted to ledger

    Balanced credit / debit, on approval

The approver can't be the requester - separation of duties, enforced.

Security & data protection

Security is built into the foundation.

Strong authentication, granular role-based access and a complete audit trail are part of the platform from the ground up - not bolted on afterwards.

Complete audit trail

Every sensitive action is recorded with who did what and when - a tamper-evident history for regulators and internal review.

Strong authentication

Modern password policy, account lockout on repeated failures, configurable sessions, and second-factor support for office staff.

Isolated by tenant

Each merchant's data is isolated at the database, so one organisation can never see another's growers, inputs or books.

See it on your own season

Run a tighter book, recover more, and walk into audit ready.

Book a 30-minute demo and we'll show you the working platform against scenarios that match how your merchant runs today - registration, input credit, field work and recovery.

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No commitment. No spreadsheet required to get started.